Volleyball Canada - How to Create a Team Registration Form - Step 1

Please Note - This help topic applies to Volleyball Canada organizations only

How to Create a Team Registration Form - Step 1

In this tutorial, we're going to cover how you create a team even registration form. Creating and editing a team registration form is done in a 5 step process. This tutorial covers Step 1.

 

Step 1 - Form Information

1. Form Information
   1. Edit the form's title and menu link title as needed
   2. Select the pricing structure
      Prices Open to all - If pricing is not related to the league or competitive category selection, select this option
      Prices Based on Choice - If pricing for your event is determined by the league or competitive category they sign up for, select this option
   3. If the event allows for a waitlist, select yes when asked to enable a Wait List. If spots open up, you can send invites to your teams so they can pick up where they left off
   4. If the event allows for a spares list, select yes when asked to enable a Spares List. This requires a player registration form designated as a spares list. Individuals register on that form to be added to a list with contact information, where teams will be able to contact them.

 

2. Event Information
   1. Enter the even Start and End date (required)
   2. Enter the event location (required).
   3. Enter the Primary Event Venue (if applicable)
   4. Select the applicable gender
   5. Select an applicable Event Competitive Categories or No Competitive Category by clicking Edit and checking off each applicable category
   6. Select the Event Viewer Category. This is used to categorize events in the event search tool.
   7. Select if the event is a featured event. Featured events will display on the event viewer prior to a user doing a search. Up to 5 events can be featured at a time.
   8. Enter the event contact information: First name, last name, email address, phone number
   9. Indicate if the event is a sanctioned event.
   10. Select if registrants need to belong to a club to register
   11. Enter any eligibility pre-requisites that apply to the registrations.
   12. Enter contact information for the event

 

3. Priority Registration
   1. Registered in a Specific Event - Open your registration early to a specific group of teams. You can choose to send a registration code, or let teams previously registered through a previous event register first. Select the specific event from the Past Event Registration drop down list. If using a code, enter the code in the Priority Registration Code text area.
   2. Registered in Any Event - Open your registration early to a specific group of teams. You can choose to send a registration code, or let teams previously registered through this website register first. If using a code, enter the code in the Priority Registration Code text area.
   3. Enter the Effective Date for the various registration audiences. Priority registration often opens earlier than Open Registration.
   4. Enter the date that registrations for the team event are no longer being accepted in the Close Registration date. If registrations are being accepted until December 31st, select a closing date of January 1.

 

4. Competitive Category Dropdown on Form
   1. Enter the Label for Dropdown in the text area. "Select a Division" or "Select an age/gender category" for example
   2. If a competitive category should be pre-selected on the public form, select the category to be selected from the dropdown list. Use this option when the team registration form is only open to one league or division
   3. If registration is open to multiple categories but not all, click to highlight any categories that should not be available on this team event form. Select multiple categories by holding the control key while clicking the categories to disable.

 

5. Team Information - determine what information about the team will be collected
   1. Association Name can be set to Required or not collected
   2. Association website can be collected if desired
   3. Team Name can be set to required or not collected. Always set team name as required.
   4. Team Jersey Colours can be collected, collected and required or not collected
   5. If a team that belongs to the organization creating the team event registration form will register for the event, select yes when asked "Register team against association."
   6. If rosters must be locked (team administrators will be unable to edit their roster information) after a specific date, enter the date that the roster lock will take effect.

 

6. Payment Setup
   1. If offline (cash or cheque) payments are permitted, select yes to permit offline payments
   2. If online (credit card or PayPal) payments are permitted, select yes to permit online payments
   3. If allowing online payments, select a payment gateway from the dropdown list
   4. If allowing offline payments, insert offline payment instructions to advise registrants how payments should be made.
   5. Teams, by default, are not accepted into the event until an administrator reviews team registrations and accepts teams (or rejects). To have teams automatically accepted into your event when they have paid their registration fees online, select Yes when asked to Automatically Accept Teams.

 

7. Click "Save Form Information" and proceed to step 2